Committee Name

Responsibilities

Committee Size

Committee Lead / Contact Person

Sponsorship

- Compile list of potential sponsors

- Solicit sponsorship for food, venue, drinks, future events, speakers/moderator

2 -3

Sandy Hota, Nari Kim

Finance

- Compile budget for event

- Allocate appropriate funds for gifts, food & drinks

1

Cindy Lee

Program

- Set event date

- Set agenda for the event

- Set sub-committees (if necessary, e.g. food/venue, volunteer, etc.)

- Appoint openers/closers

- Finalize speakers/moderators

- Coordinate with speakers /moderator for logistics. Includes:

> A/V needs

> printout

- Schedule meetings to introduce and organize flow of panel with speakers/moderator

- Prepare sample questions for moderator and Q&A

- Finalize food and drinks(caterers), venue

- Identify and assign tasks for on-site volunteers

- Survey analysis

4 -5

Jessica Blazer, Chintan Tripathi

MarComm (Marketing & Communication)

- Email blast to members /nonmembers for all the events (including save the date, event announcement, reminder emails, thank you notes etc.)

- Set up event registration the website

- Maintain registration list

- Follow up with missing payments/incomplete registrations

- Print name badges

- Answer event inquires from chapter email address

- Take photos/Video for the events

- Write and post event summary article on Ascend website

- Write/compile bimonthly Chapter newsletters

2- 3

Sharon Yip

Volunteers

- Registration booth set up (2 volunteers). Booth/table should include:

> Ascend tablecloth

> laptop for membership/event registration

> chapter info (brochure, pens, etc.)

- Make sure all speakers/moderator are accounted for and at the panel

- Make sure all refreshments/food are prepped

- Collect event survey from attendees

- Take picture/video (optional)

- Assist MarComm in uploading event pictures/video to Ascend website

2 - 3

Claudia Bao